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Connect HubSpot to QuickBooks
Technical Integration Guide & Cost Analysis
Integration Status
There is no direct native integration between HubSpot and QuickBooks. You'll need a workflow automation tool to bridge the API gap and sync data automatically.
Data Flow Architecture
HubSpot QuickBooks Integration Overview
Streamline customer data sync between HubSpot and QuickBooks with our seamless integration. Automate order fulfillment and eliminate manual entry errors.
Primary Use Case
Sync customer purchases from QuickBooks to HubSpot for unified customer view and automated follow-up.
medium
30 minutes
💰 Cost Estimator
Calculate your monthly automation cost based on data volume
- ✓ 10,000 operations/mo
- ✓ Visual workflow builder
- ✓ Unlimited approvals
- ✓ Approval workflows
- ✓ Unlimited tasks/mo
- ✓ Affordable pricing
- ✓ 2,500 executions/mo
- ✓ Self-hosted privacy
- ✓ 750 tasks/mo
- ✓ Easiest setup
💡 Tip: Make is best for complex logic and data transformations. n8n is great if you need privacy and self-hosted control. Relay adds manager approval gates—perfect for sensitive financial or legal data transfers. Pabbly Connect offers unlimited tasks at a flat rate—ideal for high-volume workflows on a budget.
Integration Solutions
Choose the right tool for your requirements:
| Platform | Cost | Setup | Flexibility | Best For | |
|---|---|---|---|---|---|
| ✨ Make Visual workflow builder, no coding | $9–99/mo Budget-Friendly | 15–45 min Quick | High Powerful | Most integrations Perfect for mapping fields, transforming data, and handling complex workflows. Popular choice for startups. | Start Free |
| 👤 Relay Human review & approval workflows | $18–100/mo Value-Priced | 10–20 min Easy | Medium Balanced | Approval gates Require manual review before data syncs. Add legal, finance, or manager sign-offs. Best when humans must decide. | Add Approvals |
| 🔗 Pabbly Connect Budget-friendly automation tool | $15–399/mo Affordable | 10–30 min Quick | Medium Good | Cost-effective automation Affordable alternative with similar features to Zapier. Perfect for small businesses and startups on a budget. | Start Free |
| 🔐 n8n Self-hosted, no cloud dependencies | $20–490/mo Pay-as-you-scale | 30–60 min Advanced | Very High Maximum | Privacy & control Host on your own servers. Full data residency, unlimited customization, complete audit trails—best for compliance-heavy orgs. | Deploy Self-Hosted |
| ⚙️ Zapier Market leader, premium support | $29–799/mo Enterprise-Grade | 10–30 min Quick | Medium Good | Enterprise support Industry standard with premium support. Ideal if you need guaranteed uptime SLAs and vendor support. | Explore Plans |
Use Make to get running in 15–45 minutes. Map fields, transform data, and connect dozens of apps without touching code. Best for startups and fast iterations.
Add Relay on top of any solution to require approval before syncing. Perfect for finance, legal, or compliance—let humans make the final call before data moves.
Deploy n8n on your own servers for zero cloud dependencies. Full data residency, unlimited customization, and complete audit trails—essential for healthcare, finance, and GDPR compliance.
How to Connect HubSpot to QuickBooks Without Zapier
If you prefer not to use Zapier, or want a lower-cost alternative, here are your options:
Make.com
HubSpot → QuickBooks automation with visual workflow builder.
n8n (Self-Hosted)
Open-source, self-hosted automation. Full control, no SaaS fees.
Relay.app (AI-Powered)
AI agents that handle complex workflows, approvals, and edge cases.
Add Human Approval Workflow
Automation is powerful but risky for sensitive data. If you're handling Approval workflows, add Relay to require manual approval before data reaches QuickBooks—catches mistakes before they spread.
Data is ready to sync from HubSpot to QuickBooks
Manager receives Slack notification with data preview
Manager reviews and approves or rejects
Only approved data is synced
- • Preventing errors: Catch incorrect data before it affects QuickBooks
- • Compliance: Ensure proper authorization for sensitive operations
- • Workload management: Avoid over-assigning tasks or opportunities
- • Accountability: Maintain audit trails of approval decisions
Field Mappings
Detailed mapping of how fields sync between systems.
invoices
| Source Field | Type | Target Field | Direction | Notes |
|---|---|---|---|---|
| dealname | string | CustomerMemo | unidirectional | Deal name maps to invoice memo. |
| amount | number | TotalAmt | unidirectional | Deal amount maps to invoice total. |
Frequently Asked Questions
Does HubSpot integrate directly with QuickBooks? ▼
Yes, HubSpot has a native integration with QuickBooks. It is available directly within the HubSpot app marketplace.
Is the connection between HubSpot and QuickBooks secure? ▼
Yes. This integration typically uses OAuth 2.0, meaning you grant permission via a secure login window. You do not need to share your raw password, and you can revoke access at any time from your HubSpot security settings.
Is the sync one-way or two-way? ▼
This is typically a one-way sync: HubSpot → QuickBooks. Changes in QuickBooks do not sync back to HubSpot.
Will existing data in HubSpot sync to QuickBooks? ▼
Usually, no. Most native integrations are "forward-looking," meaning they only sync data created or updated *after* you activate the connection. To move historical data, you will likely need to perform a one-time CSV export/import manually.