Gmail logo ↔ Asana logo

How to Integrate Gmail with Asana

Native vs Make vs n8n vs Relay — setup time, cost & field mapping

Integration Status

Gmail (Communication) has a native integration with Asana (Project Management). This built-in connection handles standard sync scenarios without additional automation tools.

Data Flow Architecture

Gmail Gmail
→ One-Way
Standard API Latency
Asana Asana
API Tier
REST API v3
Auth Method
OAuth 2.0
Rate Limits
Standard SaaS Limits
n8n

Automate Gmail + Asana with n8n

Free, open-source workflows you can import into n8n in one click — no subscription required.

Try n8n free — open source, self-hostable → Browse all n8n templates

Ready to automate? We have a template for you.

Copy this Gmail → Asana blueprint, open n8n, paste it into the canvas, and your workflow is ready to configure.

n8n
gmail-asana-blueprint.json 
{
  "name": "Gmail → Asana Sync",
  "nodes": [
    {
      "id": "node-1",
      "name": "Gmail Trigger",
      "type": "n8n-nodes-base.webhook",
      "typeVersion": 1,
      "position": [
        240,
        300
      ],
      "parameters": {},
      "credentials": {
        "httpHeaderAuth": {
          "id": "1",
          "name": "Gmail account"
        }
      }
    },
    {
      "id": "node-2",
      "name": "Asana Action",
      "type": "n8n-nodes-base.asana",
      "typeVersion": 1,
      "position": [
        460,
        300
      ],
      "parameters": {},
      "credentials": {
        "asanaApi": {
          "id": "2",
          "name": "Asana account"
        }
      }
    }
  ],
  "connections": {
    "Gmail Trigger": {
      "main": [
        [
          {
            "node": "Asana Action",
            "type": "main",
            "index": 0
          }
        ]
      ]
    }
  },
  "active": false,
  "settings": {
    "executionOrder": "v1"
  },
  "tags": [
    "integratestack",
    "blueprint",
    "gmail",
    "asana"
  ]
}
Download .json
Open n8n

Frequently Asked Questions

How do I connect Gmail to Asana? ▼

There's no native integration. To connect them, you will need a middleware tool like Make or n8n.

Is the connection between Gmail and Asana secure? ▼

Yes. This integration typically uses OAuth 2.0, meaning you grant permission via a secure login window. You do not need to share your raw password, and you can revoke access at any time from your Gmail security settings.

Is the sync one-way or two-way? ▼

This is typically a one-way sync: Gmail → Asana. Changes in Asana do not sync back to Gmail.

Will existing data in Gmail sync to Asana? ▼

Usually, no. Most native integrations are "forward-looking," meaning they only sync data created or updated *after* you activate the connection. To move historical data, you will likely need to perform a one-time CSV export/import manually.

Can I sync custom fields? ▼

Native integration is limited to standard fields. For custom field mapping, use an automation tool.

Can I add approval steps before syncing? ▼

Native integrations can't do this. For workflows that need human review (e.g., "Manager must approve before creating invoice"), use Relay.app.

Using Gmail and Asana with other tools?

Build your full stack map — see all connections and gaps at once.

See your full stack →